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Organization Data Retention

Configure organization-wide data retention policies that apply across all projects.

Included on the Enterprise plan. Book a demo, opens in a new tab. Included on the Team plan. Included on the Starter plan. Not included on the Free plan.

Organization-level data retention policies set default retention periods that apply across all projects in your organization. Individual projects can override these defaults by toggling off Inherit from organization in their own retention settings.

Organization Data Retention

Retention Categories

You can set a separate retention period for each of the following data types:

Data TypeWhat Gets Deleted
Traces & SpansTraces and spans older than the retention period are permanently deleted. Shorter retention reduces storage costs.
Test RunsTest runs past the retention period are removed along with their test cases and metrics.
DatasetsInactive datasets with no activity beyond the retention period are permanently deleted.
PromptsInactive prompts with no activity beyond the retention period are permanently deleted.

Setting a Retention Period

For each data type, choose one of:

  • Forever — Data is never automatically deleted.
  • Days — Enter a number of days (e.g., 30).
  • Months — Enter a number of months (e.g., 6).
  • Years — Enter a number of years (e.g., 2).

You select one unit per data type — these are not combined. For example, you set traces & spans to "2 Years", not "2 Years and 30 Days".

To configure retention:

  1. Navigate to Organization Settings → Data Retention
  2. For each data type, select the unit (Forever, Days, Months, or Years) and enter a duration
  3. Click Save

How Deletion Works

When data is deleted, any child data associated with it gets deleted too. Here's how the hierarchy works:

  • Test Runs — Deleting a test run also removes its associated metrics, test cases, traces, spans, and threads.
  • Threads — Deleting a thread removes all traces, spans, and metrics within it.
  • Traces — Deleting a trace removes its spans and metrics, but leaves the parent thread intact.

For example, if you set your trace & span retention to 14 days, any traces older than 14 days will be deleted along with all their associated spans and metrics.

Rolling out across your org?Set up the controls your team needs before a wider rolloutTalk to us

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